Ceremony Setup & Breakdown
Final Ceremony Setup Summary
Rebecca & Britinni’s Wedding
Saturday, September 27, 2025
Fern Forest Nature Center
Ceremony begins at 2:30 PM
Setup Team Arrival: 9:00 AM
Ceremony Area Access: ~1:00 PM
Priority Notes
The ceremony area cannot be accessed until about 1:00 PM.
Reception setup should be completed first.
As soon as the space opens, shift immediately to ceremony setup.
Ceremony Setup Checklist
Ceremony Essentials
Rings
Inscribed ring box
Marriage license and pen
Flower girl basket with petals and heart-shaped stones
Ring Security box
Ring Security headsets (for Nash and Carter)
Bridesmaids’ bouquets in a bucket of water, placed near the main aisle (by the wall)
Decor & Staging
Aisle Setup
Wicker baskets at the end of each row:
Tissues
Fans
Newspapers (these are the programs)
Bug spray (6 bottles, scattered in baskets)
Newspapers placed on each guest seat
Clear plastic floral jars at the base of each aisle row
Reserved seat signs placed on designated VIP/family rows in the front
Stage/Platform
Gold metal flower arches (x2)
One on each side of the ceremony platform
Memorial sign with photos
Centered in the front row; keep this seat empty
Ceremony ritual table (pop-up with white tablecloth), placed off to the side so it stays out of ceremony photos:
Three candles
Candlestick holder (assemble and place all three candles)
Glass for breaking (wrapped securely)
Inscribed ring box
Marriage license and pen
Bubble gun placed behind the ritual table for easy access post-ceremony (Noah needs to know where this is)
Guest Comfort
Water station: black tub filled with ice and water bottles, placed at the back of the ceremony area
Venue fans turned on before guests arrive
Umbrella area if raining: a small bin or table near the ceremony entrance
Locate or place a trash can discreetly near the ceremony space (especially near baskets and water station)
Signage
Mirror welcome sign on easel, near the ceremony entrance
Gold frame with hanging sign, at the start of the walkway
Sound & Tech
Ask DJ Gary Gore where he plans to set up his microphone
Ensure DJ tests the microphone and sound system before the ceremony begins
Post-Ceremony Breakdown (to Truck)
Handled by: Jorge (Lead), Amanda, Osly, Edel
Items to remove:
Wicker baskets
Floral jars
Memorial sign
Gold flower arches
Ritual table and all contents (candles, glass, license, ring box)
Bubble gun
Water tub (if empty)
Signage (mirror and hanging)
Bridesmaids’ bouquet bucket
Any trash or leftover items