Ceremony Setup & Breakdown

Final Ceremony Setup Summary

Rebecca & Britinni’s Wedding
Saturday, September 27, 2025
Fern Forest Nature Center
Ceremony begins at 2:30 PM
Setup Team Arrival: 9:00 AM
Ceremony Area Access: ~1:00 PM

Priority Notes

  • The ceremony area cannot be accessed until about 1:00 PM.

  • Reception setup should be completed first.

  • As soon as the space opens, shift immediately to ceremony setup.

Ceremony Setup Checklist

Ceremony Essentials

  • Rings

  • Inscribed ring box

  • Marriage license and pen

  • Flower girl basket with petals and heart-shaped stones

  • Ring Security box

  • Ring Security headsets (for Nash and Carter)

  • Bridesmaids’ bouquets in a bucket of water, placed near the main aisle (by the wall)

Decor & Staging

Aisle Setup

  • Wicker baskets at the end of each row:

    • Tissues

    • Fans

    • Newspapers (these are the programs)

    • Bug spray (6 bottles, scattered in baskets)

  • Newspapers placed on each guest seat

  • Clear plastic floral jars at the base of each aisle row

  • Reserved seat signs placed on designated VIP/family rows in the front

Stage/Platform

  • Gold metal flower arches (x2)

    • One on each side of the ceremony platform

  • Memorial sign with photos

    • Centered in the front row; keep this seat empty

  • Ceremony ritual table (pop-up with white tablecloth), placed off to the side so it stays out of ceremony photos:

    • Three candles

    • Candlestick holder (assemble and place all three candles)

    • Glass for breaking (wrapped securely)

    • Inscribed ring box

    • Marriage license and pen

  • Bubble gun placed behind the ritual table for easy access post-ceremony (Noah needs to know where this is)

Guest Comfort

  • Water station: black tub filled with ice and water bottles, placed at the back of the ceremony area

  • Venue fans turned on before guests arrive

  • Umbrella area if raining: a small bin or table near the ceremony entrance

  • Locate or place a trash can discreetly near the ceremony space (especially near baskets and water station)

Signage

  • Mirror welcome sign on easel, near the ceremony entrance

  • Gold frame with hanging sign, at the start of the walkway

Sound & Tech

  • Ask DJ Gary Gore where he plans to set up his microphone

  • Ensure DJ tests the microphone and sound system before the ceremony begins

Post-Ceremony Breakdown (to Truck)

Handled by: Jorge (Lead), Amanda, Osly, Edel

Items to remove:

  • Wicker baskets

  • Floral jars

  • Memorial sign

  • Gold flower arches

  • Ritual table and all contents (candles, glass, license, ring box)

  • Bubble gun

  • Water tub (if empty)

  • Signage (mirror and hanging)

  • Bridesmaids’ bouquet bucket

  • Any trash or leftover items