🥂 Bar & Beverage Stations

Pop-Up Bar

• Cover pop-up bar with green runner and attach the bar sign at eye level.

• Place the gold paper tip bucket on the right corner of the bar.

• Stock glassware, pre-cut fruit, wine, cocktails, beer per inventory sheet.

• Behind bar: shaker tin, knife and cutting board, funnels, ice scoop (handle up).

Shot/Drink Displays

• Shot Glass Container – Fill a large glass container with 30 plastic or glass shot glasses so it appears full.

• Test Tube Shot Glasses – Fill before guests arrive; display in a decorative glass jar at bar or shot station.

Syrups & Mixers

• Fill 8 glass long-neck bottles with pourers with labeled syrups/mixers; line them neatly along the back bar.

Drink Dispensers

• Two large glass dispensers:

  • 1 Espresso Martini

  • 1 Spiked Lemonade

• Place ice inside clear bags first, then into dispensers to keep drinks cold without dilution.

• Set on bar or bar cart with towels underneath to catch drips.

Self-Serve Station

• Gold Cart – Position next to self-serve area as mapped.

• White Beverage Containers with Black Holder – Fill with ice.

  • Soda on one side

  • Hard items/alcohol on the other

• Place towels on floor to catch drips.

• Double cup holder on station; keep extra cups under bar.

Barware Décor

• Drape gauze table runners across bar back or cocktail tables for soft effect.

• Place bamboo paddle skewers upright in small cups near charcuterie or garnish station.

🌸 Ceremony Setup & Décor

Welcome/Entrance Area

• Portable Folding Table – White cloth, basket with bubble stickers, tissues and fans, “Welcome” sign on gold easel.

• Ring Box – Give to officiant or ring bearer; keep on welcome table until lineup.

Aisle Setup

• Wicker baskets at each aisle end with:

  • Tissues

  • Fans

  • Newspapers (extras in baskets)

• Floral jars on floor at aisle ends; fill with water as needed.

Memorial Space

• Memorial Wedding Sign – On stand at center front row with framed photos; leave open space in middle to symbolize loved ones.

Podium/Stage Area

• Gold Metal Frames with Floral (x2) – On podium sides, ~2 ft from side ledge, toward back. Confirm placement with Rebecca.

• Vintage Candelabra – On podium or sweetheart table with candles inserted and ready to light.

• Arch/Backdrop – Assemble per map; decorate with florals/runners.

Bubble Exit

• Bubbles (150) – Fill baskets at end of each aisle for guests to grab after ceremony.

• Bubble Guns (3) – Place at front for kids/helpers; fill with solution before ceremony.

Floral Handling

• Keep bouquets, boutonnieres, garland in 4 white bins with water until setup.

• Hand bouquets to bridal party as they line up; pin boutonnieres on groomsmen/ushers just before ceremony.

💡 Reception Décor

DJ / Dance Area

• Place LED Marquee “B & R” by DJ area; check batteries but switch on only after ceremony.

• Set up letter signs in same area; test lights.

• Lighting – Keep dim throughout event; do not brighten.

Guest Tables

• Cover round tables with white cloths; smooth wrinkles.

• Centerpieces – Use green holders to keep florals upright; hide base with greenery.

• Hang gold circles/lanterns above tables with fishing line at confirmed height.

• Place frames with table numbers near centerpieces.

• Evenly place golden votive holders with flameless tealights over white & gold sheer fabric around centerpiece.

• Add artificial greenery stems for fullness.

• Tie satin ribbon bows around chairs or favors.

Sweetheart Table

• Place Mrs & Mrs sign on front edge, secure firmly.

🌿 Florals & Personal Items

• Wrap bouquets or arrangements with sage green chiffon ribbon in bridal suite before ceremony.

• Use floral tape for stems or boutonnières if adjustments needed.

🍽 Food & Dessert

Buffet Line

• Close wood curtains (switch in closet right side of kitchen).

• Set four 6-ft tables with white tablecloths along kitchen counter per map.

• Place chafing dishes with Sterno fuel under each but light only when food ready.

• One golden serving spoon per chafing dish; extra golden spoons for side/dessert stations.

• Sage green beverage napkins folded at buffet start or beverage station.

Sweet & Salty Station

• Tie decorative bows around cups; keep cello treat bags at end for guests to bag treats.

Dessert Table

• Assemble 3-tier golden cupcake stand; load cupcakes from center outward.

• Insert gold glitter heart toppers just before service.

• Cake: have knife & serving piece + 2 plates ready at gold plate; topper added just before presentation.

Clean Appearance

• Cover large trash bins with black spandex covers near buffet.

• Gloves accessible near kitchen area for servers.

🥂 Glassware & Tableware

• Wine Glasses (100 stemless) – Stack on bar back/self-serve area.

• Champagne Flutes (100) – At champagne station; fill before toasts.

• Martini Glasses (50) – Stack at cocktail station; place garnish picks nearby.

• Gold Cups (200) – In bar cup holder for self-service.

• Plates (Dusty Sage Green) – One at each place setting; Rebecca will demo first table.

• Dessert Plates – Neatly stacked at dessert station.

• Napkins – Fold at each setting or place in rings.

• Serving Plates/Tongs/Silverware/Straws/Placemats – Stage as directed at buffet or beverage stations.

• Street Corn Cups & Spoons – Stack decoratively near station.

✍️ Guestbook & Tattoo Table

Guestbook Table

• White tablecloth; card holder box assembled first; Jenga guestbook + pens + gold sign holder with sign.

Tattoo Table

• White tablecloth; tattoos cut individually in bowls (rainbow, floral, “Bride” sets).

• Spray bottles filled with water + folded washcloths for drying.

• Gold sign holder with tattoo sign explaining process.

• Small gold trash bin for wrappers.

🪑 Layout & Furniture

• Arrange tables and chairs per map.

• Set up dancefloor per cart instructions.

• When done, roll extra tables/chairs/boxes outside to far right backside area per map.

🕊 Linens

• Slip sage green chair covers per seating chart; smooth wrinkles.

• Tie bows for chairs over covers.

• Rectangular sage green cloths for buffet, guestbook & tattoo tables.

• Sage green runner across bar.

📝 Signage

• Welcome Sign – Gold easel at entrance.

• Mirror Signage (Cards/Gifts/Guest Book) – Clean surface and place on table.

• Tattoo Sign – Tattoo table.

• Bar Sign – On bar.

• Find Your Seat Sign – Downstairs ceremony area where visible to guests.

• Photo Sign – Place in a high-visibility spot TBD.

🎉 Photo Props

• Funny wedding flags and “Cheers” glasses – Stage at reception or photo area.

🛠 Miscellaneous

• Umbrellas in bucket near entrance if rain threatens.

• Ring holder at ceremony area with officiant or welcome table.

• Keep zip ties in setup kit for quick fixes.