Absolutely! Here’s a Reception Setup Guide in the same style and tone as your Ceremony version — warm, organized, and full of gratitude for your amazing helpers:

🎉 Reception Setup Guide

You're the dream team behind the celebration — thank you for making the magic happen!

🕒 Arrival Time & Check-In

When to Arrive:

  • Saturday, September 27 — by 10:00 AM at Fern Forest Nature Center (Reception area)

  • Check in with Rebecca or the Day-of Coordinator to receive your area and checklist.

📋 Overview of Setup Areas

1. Reception Tables & Seating

  • Table Layout: See printed floor plan for table numbers and guest assignments

  • Décor:
    ➤ Centerpieces (floral + candle elements)
    ➤ Table numbers
    ➤ Place cards (if used)
    ➤ Menu cards (if used)

  • Tip: Ensure all chairs are evenly spaced and linens are smooth

2. Sweetheart Table

  • Decorate with extra florals, candles, or personal touches

  • Ensure water glasses and napkins are in place

  • Optional: Small “Mr. & Mrs.” or name signage

3. Gift & Card Table

  • Signage (“Cards & Gifts”)

  • Box or basket for cards

  • Space for wrapped gifts

  • Add a small decorative element or framed photo if available

4. Cake Table & Dessert Area

  • Tablecloth, serving utensils, plates, and napkins

  • Ensure the cake is displayed safely and centered

  • Add a few florals or candles if needed

  • Check for arrival time from the bakery/vendor!

5. Guestbook / Keepsake Table

  • Guestbook or keepsake item + pens/markers

  • Sign encouraging guests to participate

  • Optional extras: instant camera, photo props, stickers

6. Bar / Beverage Station

  • Bar setup is typically vendor-handled, but feel free to:
    ➤ Add décor touches (signs, florals)
    ➤ Place bar signage if provided (drink menu, “signature cocktails”)

📦 What You’ll Find On Site

  • Decor bins labeled by area (e.g., “RECEPTION – TABLES,” “GUESTBOOK,” “GIFT TABLE”)

  • Printed table layout + seating chart

  • Task checklist by area and person

🧹 Post-Reception Tasks

  • Collect décor from tables and reception areas

  • Gather cards and guestbook

  • Leftover desserts? Coordinate with Rebecca or a family member

  • Pack bins and place in designated pickup location (upstairs or in truck)

📞 Point People & Contacts

  • Rebecca: 203-856-4247

  • Day-of Coordinator: TBD

  • Venue Staff Contact: [Add name if needed]

❤️ Final Notes

You’re making the celebration shine — and we are so grateful. Thank you for your attention to detail, positive vibes, and willingness to help us bring this vision to life. If something’s unclear or missing, just ask — or improvise with love!

📸 Bonus: Photo-Worthy Moments

If you capture any behind-the-scenes magic or final touches, send them our way. These are the moments we’ll treasure forever 💛

Let me know if you'd like a printable version, editable doc, or task list broken down by person!